Wise words from community expert, Angela Connor

From HappyAbout.info

From HappyAbout.info

We were sent a review copy of ‘18 Rules of Community Engagement’ by Angela Connor, which contains very useful lessons for all businesses engaging with – or planning to engage with – their customers and potential customers online.

Angela Connor has boiled down a huge subject into an 18-step strategy. Think of it as an accessible masterclass by a pragmatist rather than a theoretical lecture or high-minded discussion.

Currently Managing Editor of User-Generated Content at WRAL.com, in 2007 Angela launched GOLO.com, the first online community for the top-rated television station in the state which has grown to more than 12,000 members.

Angela has a background in journalism that shines through in her written style, making it easy to follow, conversational and crisp.

Essentially, unlike some ‘gurus’ and ‘experts’ who perform a commentary, Angela has done the hard slog, learned the hard lessons and continues to grow her community day-to-day. Her thinking is fresh and grounded in reality.

Just like we do here at FreshNetworks, Connor returns again and again to the themes of interaction, engagement, conversation. Above all, the importance of getting in the mix, not performing a high-handed role from atop, but being a part of your community, regardless of what the community is formed around.

From the outset, Connor is clear:

“We are now living in the conversation age, where one-way communication is no longer acceptable or desired. People want to engage and discuss, react and interact.

“It is no longer effective to have an online presence without interaction.”

Key lessons:

•    “It takes a different kind of investment to grow community, and a major portion of that investment is TIME.”
•    Community managers need to have “a long-term strategy and a plethora of tools in your toolkit to turn lurkers into contributors and to encourage contributors to ramp it up a bit and move into the zone of those who post ‘very often.’
•    Engaging, asking questions, chatting to members and offering them something useful and interesting is all vital.
•    Look after your members and appreciate them: “stroke a few egos”.
•    Every community has its own culture and set of values.
•    Be open, honest, sharing – and accept and respond to criticism!

With this book, Angela Connor has put together a really handy overview with genuinely useful thinking points to steer community management efforts in the right direction.

Above all else, the breadth of activities she covers for community managers keeps us mindful of just how diverse a role it is, and how important it is to do it right.

ISBN: Paperback: 978-1-60005-142-5 (1-60005-142-1)
ISBN: eBook: 978-1-60005-143-2 (1-60005-143-X)
Published by Happy About®.

Read all our posts on Promoting Community Management.

Our top five posts in June

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Image by losmininos via Flickr

At FreshNetworks we aim to bring you the best posts in social media, online communities and customer engagement online. In case you missed them, find below our top five posts in June.

1. Gordon Brown’s YouTube trauma

Our most popular post for two months in a row, Charlie Osmond examines Gordon Brown’s use of YouTube to make policy announcements and why it isn’t always the best medium. There can sometimes seem to be a temptation to use social media to convey a message, but whether it’s marketing, communications, PR or engaging your customers, there’s a place for social media and a time that another route is more appropriate.

2. Build your own community or go where people are? Do both

Another popular post over the last couple of months, examining the debate about whether brands should engage customers where they are online (and so in social networks) or build their own site to bring them to (a branded online community). Here we look at the Hub and Spoke Model of Social Media Engagement. Showing how the most effective thing for any brand to do is to do both.

3. Dell makes $3 million on Twitter. What can we learn?

Dell has reportedly made $2 million in sales directly from their @DellOutlet Twitter stream, and a further $1 million from sales that started on Twitter but were completed elsewhere. That’s $50 in revenue for every Twitter follower they have. In this post we look at three reasons why Dell has been so successful with Twitter and what others can learn.

4. How organisations can use Twitter – some examples

A presentation of three different ways that organisations are using Twitter and some ideas of how other organisations can do the same. Putting a public face on the brand, like Ford. Segmenting and targeting different groups, like Dell. Or using Twitter as a gateway to a broader social media engagement strategy.

5. People are fed up of joining brand pages on Facebook

Research from the Internet Advertising Bureau suggests that people are becoming increasingly tired of requests to join brand pages and install branded applications on their Facebook page or in other social networks. We look at what this means for brands and marketers trying to engage customers in social networks.

The benefits (and challenges) of user-generated news

A old telegraph machine
Image by tibchris via Flickr

I’ve spent the last ten days with no Internet and very little access to English-language news sources. On my return I turned to my three favourite sources for getting up to speed quickly on what’s been happening: BBC News, Twitter and Google. The first of these for an overview of what had happened and the last two to really delve into some depth, to find out what people have been saying and to see what’s really been happening.

It turns out I missed a lot.

Only a few years ago, my main source of information on anything from the events in Iran, to the events in Los Angeles would have been a printed newspaper or magazine. I could have picked up one of the weeklies at Heathrow airport on Sunday and found out most of what there was for me to find out on the journey home. Today things are very different. There’s a vast array of information out there from news outlets to people like you and me. People who might (at least claim that they) know more than the new outlets, or at least are more willing to tell us.

Both the aftermath of the Iran election and the death of Michael Jackson have highlighted the role that users can play in generating  news content. Keeping us up-to-date on what they are seeing, hearing and thinking. And often doing this more quickly than traditional news sources. The way we find out about what is happening is now quicker than ever  before.

Speed of reporting is important for news and has been the focus of many important developments. The Crimean war in the 1850s saw the arrival of reporting that must have felt to readers of the day like ‘real-time’ updates. For the first time, electric telegraph enabled news to travel across Europe in hours and not weeks. People could find out what was happening at the Front. This was a real revolution. The increased speed at which we could get news and reporting changed what people wrote about and how they wrote about it – the birth of the ‘embedded’ journalist with the troops. This was the first time people could hear about battles and what was happening in the war whilst they were still pertinent. People felt they knew more and knew more quickly. They felt like they could change things.

And the use of user-generated news is bringing similar changes thanks to the speed at which it is letting people tell us what they are seeing and hearing. This is changing the kind of news we are exposed to. Whereas previously we would see reports that a journalist had crafted and would assess how much credit we gave to that particular journalist, source or publication. We are now getting snippets of information from multiple sources and each time  have to assess what we think about that source and that piece of information. The many thousands of comments an news-snippets on Twitter about Iran or Michael Jackson need to be evaluated  – which do we trust (and why); which are we interested in find out more about (and why); which snippets when put together give us a fuller picture of events (and why).

There is a danger with this kind of news. A danger that people will question less and that things that are not true or have less critical appraisal will start to influence what we think and what we do. I’m more optimistic. I think that the  massive growth in real-time news will make us be more critical and help teach us to process this new kind of information – taking in more from a wider range of sources and filtering out what we don’t trust and query things by looking for other sources. This has to be a good thing.

And of course it means that we will get this information quicker than ever before. What this means for traditional news outlets is probably another story…

The limit of hashtags as a way of sorting data on Twitter

Girton College Library

The real power of all the user-generated content and ideas that result from an increasing use of social media depends on our being able to find it. It’s no use to have millions upon millions of comments added each day if we can’t find them, or if we can’t sort for the ones most relevant to us at a particular moment.

This is, of course, not a new problem. Information from the earliest Medieval libraries to today’s online communities and social networks has needed sorting, categorising and cataloguing so that we  can find it successfully. Twitter users have a simple way of helping to sort data – the hashtag.

The concept is simple. A short code is added to the end of a Tweet to associate it with others – this then lets people search for everything on this  subject. So, for example, if you were tweeting at this weekend’s Glastonbury music festival in the UK then you could add the code #glastonbury to your tweet. If you wanted to search for what’s happening then you just need to search for everything with this code.

Hashtags are great for events and are a really effective way of associating related tweets with each other. But they are quite limited. As a means of sorting and cataloguing data they are very simple, perhaps too simple.

This became quite clear over the last couple of weeks with the use of the hashtag #iranelection. The tag was originally used by people in Iran who were tweeting updates about what was happening. Others in Iran were able to find out about  events, protests and developments by tracking these updates. The hashtag wasn’t the most used on Twitter but it was serving it’s purpose. Then it suddenly became popular, very popular. And that’s when you start to see the weaknesses of this way of organising information.

The #iranelection hashtag started being used by people not in Iran searching for information or merely expressing concern for or interest in what was happening in the country. The tweets from people on the ground were much less easy to find with hundreds of tweets from well wishers mixed in there. Information was much more difficult to find as the hashtag became more popular.

Whilst simple, the hashtag has limitations associated with this. One of the real challenges for Twitter (and indeed for many other social media sites) is finding ways to sort, file and catalogue information in a way that makes it easy for others to find. This is not easy – in part it depends on the fundamental structure of the site itself, and in part on the ways in which users use the site.

The ideal might be a way to filter content by type, by user information and by a series of categories. But this requires that you gather more profiling information than many of these sites do (or indeed than many users would want to give) and providing a way to categorise both at a parent and child level, which is complicated from an information architecture perspective. Resolving this is the real challenge of social media – finding a way to search for and discover information we want. It is this that will really show the benefits that social media can bring.

Michael Jackson Flash Mobs

crowdI’ve been fascinated by the flash mobs celebrating the life of Michael Jackson. Clearly there’s no surprise people are reacting to his death, but that flash mobs have become a de-facto public response is intriguing.

Wikipedia informs me the first flash mob was created in 2003. I am sure there are many earlier examples – the U2 video Where The Streets Have No Name, seems a possible contender. Whatever the case, they’ve really only hit the popular psyche in the last two or three years (in Britain at least).

Is it a need to feel part of something that draws people in? A sense of community? of belonging? I’m not sure, but I suspect it’s a trend that’s going to stay. And I’d love to hear your pet theories.

Three recent flash mobs:

Last month I saw a great example. The Sasquatch Dance Guy. It’s an extraordinary video of how one man can build a crowd and start a craze in no time at all. It’s not an organised flash mob, but it’s a fascinating insight into instant community building.

Here’s this evening’s Michael Jackson flash mob in London:

And this appears to be a gather by bicycle flash mob for Michael Jackson in San Fran:

A few of the best flash mobs
While I am on the subject I thought it only fair to share a few of the best flash mobs ever:

The big freeze flash mob in Grand Central Station:

The T-mobile dance flash mob at Liverpool street

The Ninja flash mob

The MC Hammer flash mob

Wrapping up community management

Community managementI’ve loved putting together a series on debunking community management as part of FreshNetwork’s commitment to promoting best practise and sharing knowledge. The hardest part, of course, was boiling such a huge subject down into just five blogs. And they ended up behemoths…

So to help any time-poor, interest-rich readers out there, here is a summary of the key points from the series:

Introduction to community management

The what, who and why of community management. It’s a strange job to explain, and a challenge to do well. The way you splice your day depends largely on the community set-up, size and specific-goals, but there are general rules that cross all communities.

  • Respect your members
  • Retain good, safe boundaries and rules
  • Be fair
  • Don’t allow yourself to appear provoked (even when a member is driving you potty)
  • Listen to the group, and the individuals within it
  • Balance the needs of the individual with the needs of the group
  • Keep records of everything

Read the full blog post

Champions, active users and trolls

We looked at who is using your community and how they are using it. The 90-9-1 principle has been a trusted favourite of community people for over a decade, but it’s looking increasingly dusty as new forms of micro-activity (such as rating, thumbs ups etc) come in and blur the edges between readers and editors.

We talked about that precious core of users that behave wonderfully, use the features, have the community’s best interests at heart and help keep it thriving and healthy: community champions. But what really came across in the comments is how not to underestimate the ‘lurkers’, as they are hugely important to the success of your community – especially if the number of page views is a KPI for your site.

Respect your ‘readers’ as well as your top contributors!

The toxic team, bores and trolls also got an airing. As delightful as it would be, it’s nigh on impossible to bring together a group of people without at least a handful of them behaving in a way you find aggressive, unpleasant or just really annoying…

Read the full blog post

Growth of a community

So you’ve got your community, now what? How do you know if it’s healthy? In fact, what do you consider to be a healthy community? If one of the core aims of your community is a vibrant and colourful debating space, the number of posts and replies plus the subjects being debated will be far more important than the number of overall members, for example.

How do you judge the health of your community, what should you measure? We talked about the importance of thinking about this way before you build anything. It should be central to your plans and your ongoing strategy.

But now you have your community, how to keep it vibrant, how do you recruit new members. Do you even want to actively recruit new members? Is it more important to you to increase engagement with the members you currently have?

We drew some top-line hints:

  • Think open questions, talking points
  • Keep it simple
  • There’s more to engagement than posts
  • Trust your own interests and be authentic
  • Careful with current affairs

Read the full blog post

Moderation and safety

What are the risks to your company or name, health and happiness? How can you spot risks, and help eradicate them? What are the options for moderation, and the potential drawbacks of each type? You pre-moderate all content, and be sure of the quality of everything you let through, but this will create a very different (almost certainly slower and lesser used) beast to a post-moderated community, which in turn will behave differently to a reactively-moderated community where more of the control and responsibility is shared with the members.

The right moderation entirely depends on the community and its context, so we pulled together some thinking points to help your decision-making:

  • Who is the community aimed at?
  • Is it particularly at risk of malicious posting?
  • Does your membership feel comfortable with self-regulation?
  • Do you have the resources to pre-moderate quickly enough or will messages take too long to go live?
  • Is the subject matter particularly legally-sensitive?
  • Are children or vulnerable people going to be using it?
  • Is there a high chance of defamation e.g. a celeb gossip community?
  • How much control do you need rather than want?

But what about when the community doesn’t police itself very well, or show the restraint necessary to stay out of trouble?

In 2007, Mumsnet.com, an online community started and managed by a group of mums in North London, paid author Gina Ford a five-figure sum to settle a libel claim.

Gina Ford, a well-known figure in the baby book market, advocates strict, routine-based methods that some members of the Mumsnet community took exception to and allegedly defamatory comments were posted.

A legal fight ensued, with Justine Roberts, Mumsnet’s founder telling the press the site’s 15,000 daily comments were “impossible to monitor unless you have eyes and ears everywhere”.

Read the full blog post

Community metrics

Metrics are vital. Understanding the who, what, where, why and how many of your online community is vital. Understanding if you’re doing your company some good (or bad), is vital. Setting KPIs is vital and knowing whether you’re hitting them, is vital. Metrics are vital.

But which metrics are vital to you and your community? And how do you learn from these and share them with the wider organisation?

We spoke to various community managers, all of whom had a different favourite metric. And we also introduced some thinking about newsletters and external communications. In many ways, we argued, this is a more fragile relationship:

Mainly because unlike communicating within your community, where members have chosen to come to the space you have provided, here you are pushing your content into their domain. Their private space.

If you do it badly, intrusively, it could result not just in an unsubscribe from the mailing list, but a reaction on or an exodus from the community.

Put simply: You need to be as certain as possible how best to use newsletters. You need to know what works. And what doesn’t.

You need to measure everything that you do and be able to learn from it, because if you don’t, the health of your community is on the line.

Read the full blog post

To friend or to follow – connecting with people online

Holding HandsImage by WolfS♡ul via Flickr

I have friends on Facebook and followers on Twitter. There is a temptation to think that these are two names for essentially the same thing. That Facebook and Twitter have just chosen different terms to describe the same thing in order to differentiate their offerings, distinguish their brands. But actually there are some fundamental differences between ‘friend’ and ‘follow’, and the two concepts signal very different types of site and user experience.

There is a basic and fundamental difference between these two ways of getting to know people in social networks and online communities. To ‘friend’ is a two-way process; it requires both parties to agree that they want to connect with each other. To ‘follow’, on the other hand, is where one party finds somebody they are interested in and tracks them, with no need for the followee to give their consent. So friending is two-way and following is one-way.

At FreshNetworks, we build online communities with both types of connection. Which one you use, if any, leads to a very different user experience, and suits a different type of site.

To friend

Friending suits sites where we are interested in personal connections. Where we expect people to identify others like them, that they share experiences with, are in a similar situation to, or have similar interests to. Both parties are interested in connecting and so both have to feel that there would be a benefit from this. It is a high-intensity connection.

Friending allows users to follow what each other are doing – they may be interested in the same discussions and so want to know when their ‘friend’ has added something. It allows users to navigate their way around the online community based on the activity of a smaller selection of people they have connected with. At its most developed, friending allows a user to create their own sub-community of people that they feel close to and are connected with.

Friending really works when you are building a community with persona types who really want to share their experience with individuals across a range of topics and areas of the site. Where people are going to be able to quickly identify people they want to connect with in this way. Either by showing shared areas of interest, concerns or ideas. They want to engage with each other and that is what friending helps them to do.

To follow

By contrast, following is a low-intensity connection. It suits sites which are very much content-led with discussions, reviews or ideas take priority over the individuals who suggest them. One user needs to identify that they are interested in the content that another user has posted and that they want to be informed of all other posts that they make. The are less interested in engaging with the other user, sharing ideas and discussions with them, or even conversing with them directly. They are more interested in the content the other user creates and wants to read more of it.

Following is great for search. It allows users of the online community to select people whose content they admire and then build a large feed of such content. They might then use this feed to find out what is new, as an entry point into the community and the discussions.

Following really works when you are looking to build discussions on specific topics and want people to gravitate towards one set of discussions rather than another. It can be great when building a community around product reviews as users are typically more interested in certain types of product. It is also great for sites where there are a number of different discussion types and certain users are only interested in certain ones. But following works less well where you are tying to engage people across the content, and critically engage people with each other.

Can we make friends in social networks and online communities

Blank FaceImage by coleydude via Flickr

Some people follow me on Twitter, where I invariably write about work-related things and my interests in social media, marketing, branding, online and such like. Other people are friends with me on Facebook, where they get to know what I did this weekend, can see pictures of me in a bar in East London and know all about my upcoming holiday plans. Still more people are contacts on LinkedIn where they know when I change job roles, qualifications or publications and speaking engagements.

I use each of these three social networks for different reasons. And different people follow me on them. Because of the nature the sites, and the people that follow me I talk about different things and so somebody following me on any of them only gets to see one part of my life. This is probably true of everybody online and is the reasons that many people question whether you can really make friends or get to know people online, in social networks or online communities.

The question of whether you can really become friends with somebody probably depends on individuals and their own personal concept of friendship. Perhaps the more useful question is whether we can really get to know people online.

This is certainly something that we discuss a lot with clients at FreshNetworks when designing online communities for clients – should a particular community allow members to become ‘friends’ with each other or not, should it allow them to ‘follow’ other members. We often debate whether this kind of function is valuable, and whilst it isn’t in all cases, in many it is. Why? Because online communities are about ideas and shared experiences. They are places where people share their thoughts and opinions, they share something of themselves and so people can connect through these ideas. You can read what people say and learn what they are interested in, care about, think and do. We actually get to know an awful lot about them.

So in online communities, at least, it is possible to get to know people quite well, particularly as concerns the subject area of the particular online community. Whether you become friends with these people probably depends on your own criteria for friendship.

Iran – a social media election

Iran Qom _DSC7574Image by youngrobv (Rob & Ale) via Flickr

There has been a lot of talk over the last year of Obama’s election as the first social media election. And it is certainly true that there is much we can all learn from how Obama used social media as a candidate during the election process. But over the last couple of days we’ve seen another use of social media in elections – reporting on the fallout from the election results in Iran.

The presidential election in Iran was held on the 12th June, between incumbent Ahmadinejad and rival Mousavi. The result was a landslide for Ahmadinejad, and opposition supporters have since been protesting the results. There has been mixed coverage of this in traditional media – with many criticising CNN for its coverage, and the BBC seemingly blocked in Iran as a result of its reports on what is happening.

It is in social media that the wealth and depth of information is to be found. And some of this is quite remarkable:

  • Twitter is perhaps the best place to follow what is happening in real time (#iranelection). And it is also the source of some particularly unique insights, such as the Tweet from Mousavi saying that he had been placed under house arrest.
  • Blogs allow coverage in more detailed form from bloggers both inside and outside Iran and from all parts of the political spectrum
  • YouTube is a source of video content from inside Iran, often in a raw and unfiltered manner.
  • Flickr is building a library of user-created images of riots and the aftermath of the election.

In all, the amount of information that is being shared about what happened, and is currently happening in Iran is huge. People are creating content and, thanks to efficient search, others are able to find it.

If Obama’s use of social media showed how candidates can harness it to support their own campaign, and to build their own brand, the case of the Iranian elections shows how the public can use social media to express their own opinion and to show what is happening.

One of the real developments that we are experiencing at the moment online is a exponential proliferation of information. Cases like the aftermath of the Iranian election are a great example of this. We can follow things in real-time thanks to services like Twitter, but we are also documenting the events for the future and doing so through the words, voices, eyes and ears of users themselves. Perhaps that is equally important.

5. Metrics and reporting – the backbone of understanding your community

RulerImage by Balakov via Flickr

We’ve touched on metrics before, and how understanding what you need to measure can help you understand how healthy your online community really is.

Metrics are vital. Understanding the who, what, where, why and how many of your online community is vital. Understanding if you’re doing your company some good (or bad), is vital. Setting KPIs is vital and knowing whether you’re hitting them, is vital. Metrics are vital.

Putting qualitative and quantitative measurements to the back of your mind – or worse, not considering them at all – is a little like setting up a restaurant, cooking a load of food, and not looking to see if anyone’s eating it.

Recording, reporting and analysing your data is as much a part of community managing as keeping the spam out and the conversation going.

But what should you record?

As ever, it’s a ‘piece of string’ subject. There are some established standards when recording any web traffic, of course:

  • Hits
  • Unique visitors
  • Page views
  • Time spent on site
  • Pages per visit
  • Entry points
  • Exit points
  • Most popular sections
  • Most popular pages
  • Referrers

And some fairly obvious community specific standards:

  • Number of members
  • Number of active members
  • Number of blogs/posts/comments/images

But here’s where it starts to get interesting. Given that all online communities are basically a similar beast (a group of people brought together in one online space and communicating in a variety of ways), you’d think the list of key metrics would be pretty defined. You’d be wrong.

Lucy McElhinney
, Community Manager at UKfamily.co.uk, has a couple of favourite stats. She tweets:

Return visitors – to gauge lurker/reader engagement, Active members (the number of members who ‘did’ something in the last month)

Ooh, and obviously advertising like the page views per visit metric as in communities it’s normally so high.

Ratios are also very telling. As well as the basics, Adam Cranfield, Digital Media Manager at CIMA likes to know the “ratio of responses to discussions,” and “ratio of comments to blogs.” He also introduces a lovely turn of phrase that I’m going to steal wholeheartedly: nuggets.

Also, I want to measure ‘nuggets’ – new knowledge, useful to the company, gained through the community.

Reporting on the current health and vitality of a community – especially when you’re community managing on behalf of a brand – is more than just a numbers game. ROI is more than just financial.

Great stories from the community can form positive PR activity; feedback (negative and positive) can inform improvements to customer services and spread learning about best practice throughout the company.

And as community manager, you are the gatekeeper to all this knowledge. Through recording it, filtering it and reporting it, you can affect real change. Frank van Gemeren, Game Producer and owner of Frag-em says you should pay attention to negative sentiment within the community:

There’s always action=reaction, so a lot of negativity means there’s something going wrong on some level, be it community involvement or policies, support, the actual product, or future expectations of your target audience.

For Frank, it’s not just about numbers:

I believe more in the qualitative arguments than in quantity. While quantity can be used to measure popularity and brand recognition, which is important for PR, you won’t build up a healthy, loyal community with a lot of hype and then failing to meet the expectations. That’s where the negativity comes in.

As with moderation and launching before it, monitoring stats and activity is not something to ‘just do’, something to just have a go at and see what sticks. If you are serious about creating a valuable, worthwhile community, you need to think about recording and reporting metrics and activity before you’ve received even one visitor.

As we’ve said before so many times, planning is the key. Really thinking about what you want from your community proposition and how you will measure if you have it, is essential.

Newsletter metrics

So what happens when you communicate with members outside of the community platform, through newsletters or mailshots?

At FreshNetworks we’re increasingly working to co-ordinate and strategically plan all newsletter communication in the most effective way for the members and the brand owners. There is a lot more fragility in the relationship here.

Why?

Mainly because unlike communicating within your community, where members have chosen to come to the space you have provided, here you are pushing your content into their domain. Their private space.

If you do it badly, intrusively, it could result not just in an unsubscribe from the mailing list, but a reaction on or an exodus from the community.

Put simply: You need to be as certain as possible how best to use newsletters. You need to know what works. And what doesn’t.

Newsletter metrics are a whole other blog post (and one we hope to bring you soon) but one lovely little formula I want to highlight is the Disaffection Index, first mooted in a 2005 MediaPost article:

Rather than unsubscribe/delivered, the Disaffection Index (DI) is calculated by dividing unsubscribes by the response rate: unsubcribes/unique clicks

Calculated this way, the DI tells you how many people either a) clicked on your email for the sole purpose of getting off your list or b) were so dissatisfied with the payoff (promise vs. delivery) that they chose to unsubscribe.

It’s simple maths but it’s packed with insight:

DI = (unsubscribes / unique click) *100

More on this to come…

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